Financial Accounts allow you to categorize expenses. 

You can enter them manually or import them via csv file (see below).


Financial Account Details


The name is usually displayed whereas the code is used for export.

In order to use the account for expenses, select the field T&E Report in the Financial Account.

Financial Account


Fixed Amounts


You can also create financial accounts with fixed amounts, where the user then enters the quantity. The primary example is Mileage. You would enter the amount per mile here and the user would just enter the quantity.  Note that the Fixed Amount is usually in the Currency of the Organization.


Fixed Amount


The amount (e.g. 0.57) would apply to all users.


In the Expense Table entry, you then just enter the quantity instead of the amount:

After saving a quantity line in the Expense table, the amount is displayed. Also, if you hover over the TE Item link in the Expense table line, the amount is displayed.


Per Diem

Per Diem amounts are fixed amounts which you could use in the normal Expense entry. Accorto also allows to enter Per Diems directly in the Timesheet. For that, select the Per Diem Field.


User Specific Fixed Amounts

The fixed amount defined in the Financial Account applies to all users.

You can define User (Resource) specific amounts, also for different currencies, in the Resource Price.

Navigate to the Resource Record and the Resource Prices related list.

Here, add a record with the fixed amount, optionally restricting it to a specific project, account, etc.

User specific fixed amounts

Use the 

  • Cost Rate/h = Employee Expense Amount (reimbursed)
  • Billing Rate = Invoiced Expense Amount



Importing Financial Accounts

You can manually enter the financial accounts or use the Salesforce Data Loader.

An additional option is to import financial accounts from the Welcome tab in the Accountant section:

Welcome - Accountant

...

Import Fin Accounts

We provide an example which you can view, download, update and upload. The upload file needs to be a plain comma separated file (csv). [Note: the Import Examples link does currently not work due to a change in the Google download]


Click on the Browse button and select the csv file - then click Import Accounts.