Accorto supports Sales (Use) Tax and Value Added Tax (VAT), GST and PST for Canada. For Expenses, you can capture the paid taxes, e.g. for reimbursement - for Invoices we calculate the tax to be collected/paid. In the Setup, you can create a US Sales/Use Tax or Canadian GST/PST/HST tax example.
A particular tax has one or more (date effective) Tax Rates.
In the Tab Taxes you define the different taxes. The main attributes are:
Receivables - select this if you add this to an outgoing invoice - not selected for paid taxes in expenses (e.g. use tax)
VAT - select this if this tax if it is a value added tax (GST, PST) - or if it is recoverable
Default - select this is this is the default (receivables or payables) tax.
The current tax displayed is calculated based on the tax rates.
For a tax, you enter one or more tax rates. This allows to define local taxes. E.g. For San Francisco, you pay State Tax (e.g. 8.25%) and City Tax (1.25%) = 9.5%
For the individual tax rate, you enter:
Tax Rate - the tax in percent
Valid From - the date the tax comes into effect
Current Tax Rate - Is this the current tax rate - automatically checked based on valid from date and current day
Tax Rate Group - Primary - Secondary - Tertiary
Financial Account - Financial Account this tax rate is posted to - an Asset Account for recoverable Payables (paid to vendor) Tax, a Liability account for Receivables (Customer paid) Tax and Expense Account for non-recoverable Payables (paid to vendor) Tax
Tax Rate Group: If you have multiple taxes (e.g. State and City Tax or GST/PST), you assign them to Tax Rate Groups (e.g. State to Primary, City to Secondary). In a the document the valid tax rate of a group will be used. For VAT, you would only have a Primary group.
Tax Rate Import / Interface
You can also import tax rates - and also interface to a tax vendor. Contact us for details.
Expenses Tax entry
In the Settings, you can define, if the tax information is captured. You enter the receipt amount gross (inclusive) - as it is and the system calculates the included tax.
Example: The receipt amount is $110 - you select a tax of 10% - Accorto calculates $10 as the tax amount. You can also overwrite the (included) tax amount in the case if the tax amount is printed on the receipt and your records must match the receipt.
Invoice Tax calculation
When selecting a tax rate, the tax is calculated based on the net line amount. Example: the line amount is $100, you selected a 15% tax - the tax $15 is calculated.