The Document Type determines the document number and the document number format.

The default Document Types are created in the Welcome tab > Accountant section by clicking on the Create missing default Documents Types button.

You can create additional document types manually:

Document Type

Typical examples are:

  • differentiate between Services and Product invoices
  • Prepayment Invoices (select Statistical)
  • Quotes (select Statistical)

The Multiplier converts the document amount to an absolute accounted amount, so that e.g. 

  • AR Invoice of $20 is displayed as +20
  • AR Credit Memo of $20 is displayed as -20 

The document numbers are independent from each other, so duplicate numbers could be created. You could change the starting Current Doc No or create a Prefix - e.g. Doc-{0}

Sequence number without gaps

When you delete an invoice, it creates gaps in the invoice sequence number.

If you require gapless sequence numbers, one option is:

- create a "Draft" Document number and us it as default

- when the invoice is final, change the Invoice Document Type - this will update the invoice document number.