The Document Type determines the document number and the document number format.
The default Document Types are created in the Welcome tab > Accountant section by clicking on the Create missing default Documents Types button.
You can create additional document types manually:
Typical examples are:
- differentiate between Services and Product invoices
- Prepayment Invoices (select Statistical)
- Quotes (select Statistical)
The Multiplier converts the document amount to an absolute accounted amount, so that e.g.
- AR Invoice of $20 is displayed as +20
- AR Credit Memo of $20 is displayed as -20
The document numbers are independent from each other, so duplicate numbers could be created. You could change the starting Current Doc No or create a Prefix - e.g. Doc-{0}
Sequence number without gaps
When you delete an invoice, it creates gaps in the invoice sequence number.
If you require gapless sequence numbers, one option is:
- create a "Draft" Document number and us it as default
- when the invoice is final, change the Invoice Document Type - this will update the invoice document number.