The Time+Expense Table Entry is the most convenient way to capture Expenses and submit them for approval.
If you select the Entry Mode:
- Time&Expense or
you can also capture hours spent, e.g. travel expenses with the time spent.
- Query records - query not submitted expense items - optionally restricting date range and expenditure type
- Defaults for all new items - if nothing entered in the details, this values will be used
- Table Entry
Capture Expenses (and Time)
Time Expense Table Setup
Note that there are many settings to customize the appearance and behavior of the Table entry.
For details see Custom Settings.
If you have many Projects, please check Project Display Options.
You can also include Custom Fields in the Table entry.
See also details for Multi-Currency.
T&E Date vs Receipt Date
Accorto distinguishes the Time+Expense Date and the actual Receipt date.
By default, the T+E Date defaults to the Receipt date.
When creating the T+E Report, the default is date is the last item Receipt Date. By default, the item date defaults to the receipt date.
With the Custom Setting "Expense Report Date" you can determine the Report Date as well as the item T&E Date (the receipt date remains unchanged):
- If empty or "last" the last receipt date is used,
- if "first", the first receipt date is used,
- if "today" or "submit" the current date is used.
Note that the T&E Date First and Last are based on the Expense Date for expenses. The T&E Pdf Reports show the T&E Date First.
Expense Cut-off Date
By default, there are no restrictions for submitting Expense reports.
When you define Payroll Processor(s), you can set a T+E Close Date - i.e. people cannot submit Time and Expenses only after that date.
When you close a Payroll Period, the Payroll Processor T+E Auto Close is automatically updated.
You can distinguish Time and Expense Reports and define an Expense Close date for Expense reports only.
The cut-off is based on the T&E Date, not the Receipt date.