Time Off Accrual helps to create the Paid Time Off (Vacation) entitlements for users. Check the Overview.
Automatic
The following steps create Time Off records with the record type Entitlement (see manual option below).
Create Time Off Accrual
The Time Off Accrual creates Entitlements
- for a specific number of entitlement hours
- for a quequency (once, yearly, monthly, weekly)
- for assigned users (next step)
You would create multiple Time Off Accruals for users with different entitlements (hours), bonus, etc.
Create Time Off Employee records
In the Next step, add the Users/Employees for this Accrual:
There is no need to select a start / end date unless you want to restrict the timespan.
Process Time Off Accrual
Create the Time Off Entitlements by
- selecting Process Now in the Time Off Accrual
- scheduling the Apex class TimeOffAccrual
You can start/run the process multiple times, it will not create duplicate records.
Changes (additional Employees, hours, ...) are used in the next run.
In the related list of the Execution, you can view the actual records created.
Manual
The alternative to creating
- Manually Creating Time Off records selecting the Record Type Entitlement and the User
- Using Salesforce Data Loader or Import Wizard to load the information
The following fields are required
- User
- Type - e.g. 'Vacation'
- Hours
- Record Type - 'Entitlement'
- Effective Date
